Job Opportunity

Help Build the Future of Leadville and Lake County

Interested in a career in economic development and business advocacy? Browse the available job opportunity below to learn more about working at the Leadville Lake County Economic Development Corporation.

                                                                                      Administrative Assistant

 

Help grow the economy in Leadville and Lake County. Support efforts to attract new businesses and make existing businesses more profitable.

 

In this position, you will support operations for the Leadville-Lake County Economic Development Corporation (LLCEDC) and interact with clients and members. You will report to the LLCEDC Executive Director, who will give you clearly defined roles and tasks. Duties include record keeping, banking and invoicing, communications, director/board support, and administrative tasks.

 

Qualifications:

  • College preferred.

  • Minimum one-year office management or administrative experience preferred.

  • Excellent communications skills (oral and written).

  • Must excel at managing details, multi-tasking, and working under pressure with short deadlines and frequent interruptions.

  • Experience and proficiency in Microsoft Word, Excel, PowerPoint, and Publisher required, experience in maintaining websites preferred.

  • Interpersonal skills to interact with staff, board members, members, and the public.

 

This position is 30 hours/week without benefits, in downtown Leadville. Pay is $17-19/hour, depending on qualifications. Position will be open until filled. Send resume and cover letter to president@LakeCountyEDC.com. The LLCEDC is an equal employment opportunity employer.

LEADVILLE LAKE COUNTY ECONOMIC DEVELOPMENT CORPORATION

ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

 

TITLE:                         Administrative Assistant (30 hours/week)

REPORTS TO:           Executive Director

SUMMARY:                The Administrative Assistant will primarily be responsible for performing duties related to the general operations of the Leadville Lake County Economic Development Corporation (EDC) and interactions with its clients and members. Working under the direct supervision of the Executive Director, this position provides organizational support and is responsible for a variety of other tasks and duties as assigned.

DUTIES AND RESPONSIBILITIES:

RECORD KEEPING

  • Creates, updates and maintains the membership database, including Enterprise Zone tax credits submissions, email lists, website database, thank you cards, membership fees, and keeps track of renewal correspondences

  • The Mountain Top Healthcare program – oversight of enrollment

  • Sends out dues statements and reminders to members, along with monthly board minutes and announcements as determined by the Executive Director

  • Maintains electronic and paper filing systems related to the EDC’s operations

 

FINANCIAL – Kirstin Ayers handles bookkeeping duties

  • Makes bank deposits

  • Processes check requests and files receipts accordingly

  • Processes incoming bills and outgoing checks

 

COMMUNICATION

  • Handles the day-to-day communications for the EDC, including without limitation answering phone calls, taking messages, scheduling meetings, responding to requests for information and email inquiries from EDC members and the public or routes such requests to the Executive Director for input or response as appropriate

  • Greets and interacts with office visitors, providing general and basic information on the EDC as applicable

  • Distributes draft press releases, media and news stories, written by E.D., on website and social media platforms

  • Proofreads EDC reports, social media posts and written documents for proper grammar, punctuation and to correct spelling errors

  • Collects and distributes all incoming mail and coordinates outgoing mail, including courier services and postage

  • Implemented media plan, continued maintenance and updating of the organization’s website, Facebook accounts and organization’s Commercial Property Database

  • Business Retention & Expansion program – Solicit businesses to participate, schedule interviews, track data for program and send out thank you cards once completed

 

DIRECTOR/BOARD SUPPORT

  • Assists in preparation of materials for the board of director’s meetings

  • Preparation and coordination of materials for all EDC-related meetings and other activities of the organization

  • Have a general understanding of EDC projects and initiatives to be able to attend meeting on behalf of E.D.

 

ADMINISTRATIVE

  • Maintains office services by organizing office operations and procedures, including, managing the flow of correspondence and communications (office supplies & equipment)

  • Creates promotional material for trainings and special meetings and distributes promotional information via social media, email, flyers and setting up paid advertising

  • Provides meeting support as needed, including coordination of space, food, logistics, hard copies of materials, Facebook Live video and so forth

  • Coordinates office activities and allocates resources to ensure maximal efficiency and to enable completion of tasks

  • Maintains a master calendar of EDC meetings

  • Ensures that the office is kept in an orderly and clean fashion

  • Responsible for ensuring that all office equipment, including laptops, video projectors used for presentations, phone systems and copiers, are maintained and in proper working order

  • Maintains inventory for office supplies and computer software and ordering them as needed

  • Keeps the Executive Director informed of office operations

 

The above statements are intended to describe the general nature and level of work to be performed by employees assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so assigned. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed to meet the organizational requirements and mission of the EDC.

 

QUALIFICATIONS

  • Minimum one-year office management or administrative experience is preferred

  • College preferred

  • Excellent organizational skills (oral and written) and the ability to excel at managing details, multi-tasking and working under pressure with short deadlines

  • Must have experience and proficiency in the use of software programs such as Microsoft Word, Excel, PowerPoint, and Publisher

 

Logistics

Position is part time without benefits. Pay, depending on Qualifications is $17-19/hour. Start date is June 22, 2020. Position will be open until filled. Questions regarding the position can be forwarded to John Wells at president@lakecountyedc.com, or via phone at

970-471-0357